DUTY
1) HOURS OF DUTY
a) Paragraph 1 of this Annex applies to every member, other than a part-time
member, of a police force of the rank of constable or sergeant who is not
assigned to duties which the Secretary of State has specially excepted from the
provisions of this paragraph.
b) The normal daily period of duty (including the period for refreshment referred
to (in sub-paragraph (c)) of a member shall, except in the case of a member
working in accordance with variable shift arrangements,be 8 hours.
c) As far as the exigencies of duty permit:
i) The normal daily period of duty (or, in the case of a member working in
accordance with variable shift arrangements,a shift) shall be performed in
one tour of duty;and
ii) Apart from where a member has taken a half day’s annual leave or is
working in accordance with variable shift arrangements, an interval of 45
minutes shall be allowed for refreshment.
iii) Where in one day a member working in accordance with variable shift
arrangements is on duty for a continuous period of 5 hours or more, time
for refreshment shall,as far as the exigencies of duty permit,be allowed as
in the following table:
Number of hours Refreshment time
Less than 6 hours 30 minutes
6 hours or more,but less than 7 hours 35 minutes
7 hours or more,but less than 8 hours 40 minutes
8 hours or more,but less than 9 hours 45 minutes
9 hours or more,but less than 10 hours 50 minutes
10 hours or more 60 minutes
d) Where a member is required to perform his normal daily period of duty (or in
the case of a member working in accordance with variable shift arrangements,
a shift) in more than one tour of duty and does not travel to and from his home
between tours, an interval for refreshment and rest shall normally be included
at the beginning or end of one of those tours.
2) VARIABLE SHIFT ARRANGEMENTS
a) A chief officer may, after consulting with the joint branch board and the
members affected, allowing them at least 30 days to make representations and
taking account of the likely effects of the new arrangements on their personal
circumstances:
i) announce that he intends to bring into operation variable shift
Determination April 2012
Annex E page 1arrangements for all or any particular class of members below the rank of
inspector (below the rank of superintendent for part-time members);and
ii) bring the arrangements into operation not less than 30 days after the
announcement.
b) Variable shift arrangements must provide,for full-time members for whom they
are in operation:
i) for hours of duty equivalent to those of a member with a normal daily
period of duty of 8 hours (including a period for refreshment) and who
receives aday’s leave on eachpublic holiday and2 restdaysperweek;and
ii) for annual leave equivalent to that granted in accordance with regulation
33 and the Secretary of State’s determination of the annual leave of
members of police forces thereunder.
c) Variable shift arrangements mustprovide,forpart-time members forwhom they
are in operation:
i) a normalperiodofduty in every relevantperiodas inparagraph (6)below;
and
ii) for annual leave equivalent to that granted in accordance with regulation
33 and the Secretary of State’s determination of the annual leave of
members of police forces thereunder.
3) DUTY ROSTERS
a) A chief officer shall cause to be published, in accordance with this
determination,duty rosters for members of his force of the rank of constable or
sergeant (and inspector and chief inspector in the case of part-time members)
and,in the determinations made under the Police Regulations 2003:
i) a reference to a rostered rest day is to be construed, in relation to a
member of a police force who is required to do duty on that day, as a
reference to a day which according to the duty roster was, immediately
before he was so required to do duty, to have been a rest day for the
member;and
ii) a day off granted in lieu of a rostered rest day shallbe treated as a rostered
rest day.
b) A chief officer shall cause each such roster to be drawn up and published,after
full consultation with the Joint Branch Board, at intervals not exceeding 12
months and not later than one month before the date on which it starts.
c) Each such roster shall set out,for at least three months (except one relating to a
part-time member who has agreed with the chief officer on a different period)
following the date on which it comes into force, in relation to each member of
the force to which it relates:
i) his rest days;
ii) those days, being public holidays, on which he may be required to do
duty;and
Determination April 2012
Annex E page 2iii) the times at which his scheduled daily periods of duty (rostered shifts for
membersworkingvariable shift arrangements andforpart-timemembers)
are to begin and end;and
iv) for part-time members,his free days.
d) Areference to a‘free day’is tobe construed as a reference to aday which is not:
i) a day on which,according to the duty roster,a shift is to begin or end;
ii) a rostered rest day;or
iii) a public holiday.
e) Subject to paragraph (f),a duty roster shall make provision for:
i) an interval of not less than 11 hours between the ending of each of a
member’s daily periods of duty (or in the case of a part-time member or a
member working in accordance with variable shift arrangements, his
shifts) and the beginning of the next;and
ii) an interval between each of his rostered rest days not exceeding 7 days,
unless in the case of a part-time member, a longer interval has been
agreed between the member and the chief officer;
unless theJointBranchBoardagreesotherwise,suchagreementprovidingfor an
equivalent period of compensatory rest.
f) Where,owing to the exigencies of duty,it is necessary to alter a duty roster,the
officer responsible for making the alteration shall endeavour, so far as
practicable, to avoid thereby requiring a member to do an additional daily
period of duty or, in the case of a part-time member or a member working in
accordance with variable shift arrangements,a shift,in circumstances where the
conditions in sub-paragraph (e)(i) and (ii) would not be satisfied in relation
thereto.
g) Where a duty roster is altered in accordance with subparagraph f) and a
member is required to do an additional daily period of duty or a shift in
circumstances where the conditions in sub-paragraph (e)(i) and (ii) are not
satisfied in relation thereto, that member shall be entitled to an equivalent
period of compensatory rest.
4) PUBLIC HOLIDAYS, REST DAYS AND MONTHLY LEAVE DAYS
a) Constables and Sergeants
i) So far as the exigencies of duty permit, a member of a police force of the
rank of constable or sergeant shall be allowed a day’s leave on each public
holiday and be granted rest days at the rate of two rest days (or,in the case
of a member working in accordance with variable shift arrangements, not
less than two rest days)in respect of each week.
ii) Theprovisions for compensationinlieuofpublicholidays androsteredrest
days are such as are found in regulation 26 and the determination
thereunder.
b) Inspectors and ChiefInspectors
Every member of a police force of the rank of inspector or chief inspector shall,
Determination April 2007
Annex E page 3so far as the exigencies of duty permit,be allowed a day’s leave on each public
holiday and be granted rest days at the rate of two rest days in each week.
c) Ranks above ChiefInspector
Every member of apolice force of,or above,the rank of superintendent shall,so
far as the exigencies of duty permit, be allowed a day’s leave on each public
holiday and be granted in each month:
i) in the case of a member of a police force of the rank of superintendent or chief
superintendent,8 monthly leave days;
ii) in any other case,1
1
⁄2 monthly leave days.
5) TRAVELLINGTIMETREATED AS DUTY
a) This paragraph applies where a full-time member of a police force is:
i) required to perform his normal daily period of duty (or in the case of a
member working in accordance with variable shift arrangements,his shift)
in more than one tour of duty;or
ii) recalled to duty between two tours of duty ( in the case of a member
working in accordance with variable shift arrangements,two shifts)
and travels to and from his home between tours (in the case of a member working
variable shift arrangements,between shifts), or as the case may be, in consequence
of his recall,(in this determination referred to as“relevant travelling”).
b) This paragraph applies to a part-time member where:
i) a shift consists of two separate periods;or
ii) he is recalled to duty between two shifts;
and he travels to and from his home between those periods or,as the case may be,in
consequence of his recall,(in this determination referred to as“relevant travelling”).
c) In computing any period of overtime for the purposes of regulation 25 and the
determination thereunder or any period of duty for the purpose of regulation 26
and the determination thereunder (save for the purposes of sub-paragraph 3(g)
of the determination thereunder) the time occupied by such a member in
relevant travelling,not exceeding such reasonable limit as may be fixed by the
chief officer of police, shall be treated as a period of duty.
6) PART-TIME MEMBERS
Normal Period of Duty
a) i) This paragraph applies to every part-time member of a police force below
the rank of superintendent
ii) The normal period of duty in every relevant period of a part-time member
of a police force to whom this determination applies, which is to be
performed in accordance with general arrangements made by the chief
officer of police after consulting the police authority and local
representatives of the representative bodies, is, subject to sub paragraph
Determination April 2007
Annex E page 4(v) the total number of hours determined by the chief officer with the
agreement of the member at the time of his appointment.
iii) For the purposes of sub-paragraph (ii) a day of annual leave counts as a
period of duty of 8 hours multiplied by the appropriate factor.
iv) The chief officer shall reviewa member’s normalperiodofduty atintervals
of not more than 52 weeks,and in doing so shall have regard to the number
of hours actually spent on duty during the interval preceding the review.
v) After a review under sub-paragraph(iv) or (vi):
(1) any number of hours different from that determined under subparagraph (ii) which was determined by the chief officer and agreed
to by the member becomes the member’s normal period of duty,and
(2) if no different number was agreed to by the member, his normal
period of duty is the number of hours determined on the last previous
review, or where no such review has taken place, under subparagraph (ii).
vi) In addition to any review required under sub-paragraph (v), a member or
the chief officer may require a further review where there has been or is
likely to be significant changes in the normal daily period of duty or in the
circumstances of the member.
vii) On any review under sub-paragraph (vi)the chief officer shall have regard
to the number of hours actually spent on duty during the interval
preceding the review.
viii) As far as the exigencies of duty permit, a shift shall consist of one
continuous period.
ix) Periods allowed for Refreshment
Where in one day a member is on duty for a continuous period of 5 hours
or more, an interval for refreshment shall, as far as the exigencies of duty
permit,be allowed in accordance with the Table below:
Number of hours Refreshment time
Less than 6 hours 30 minutes
6 hours or more,but less than 7 hours 35 minutes
7 hours or more,but less than 8 hours 40 minutes
8 hours or more,but less than 9 hours 45 minutes
9 hours or more,but less than 10 hours 50 minutes
10 hours or more 60 minutes
x) Where a shift consists of two periods amounting in total to 5 hours or more
and the member does not travel to and from his home between those
periods,an interval for refreshment and rest shall normally be included at
the beginning or end of one of them.
b) For thepurposes of thisparagraph,in relation to apart–time member of apolice
force:
i) the determined hours are the number of hours which the chief officer has
determined as his normal period of duty in a relevant period,
Determination April 2007
Annex E page 5ii) a relevant period is a period for which a duty roster relating to him has
effect for the time being under paragraph 3 ,and
iii) the appropriate factor is A/B,where
A is the number of determined hours,and
B is 40 times the number of weeks in the relevant period.
c) In relation to a member of a police force in a job share arrangement the
appropriate factor is
1
⁄2.
7) a) In this determination and determinations made under regulations 25 and 33,
“day”, in relation to members of a police force, means a period of 24 hours
commencing at such time or times as the chief officer shall fix and the chief
officer may fix different times in relation to different groups of members.
b) In discharging his functions under sub paragraph (a) above, the chief officer
shall have regard to the wishes of the joint branch board.
8) OFFICERSWORKING AT NIGHT
a) Any member who regularly works for at least three hours of his daily working
timebetween 11pm and6am,irrespective ofthepattern ofdutyworked,shallbe
treated as if he were a night worker for the purposes of regulation 2 (1) of the
Working Time Regulations 1998.
9) WORKINGTIME
The following periods are to be treated as if they were additional periods of working
time for the purposes of regulation 2(1) of theWorking Time Regulations 1998;
a) time spent in travel, outside of rostered duty hours and not covered by
paragraph 5 of this Annex, to and from duty at a place other than the normal
place of duty;
b) time spent in travel to and from training courses other than at the usual place of
duty.
Determination April